Celebrating Life Together Through Inspiring Events and Caring Communities in 70+ Cities Worldwide

Hiring: Producer for Retreat To The Future

Sunday Assembly is looking for a producer for Retreat To The Future – our new urban retreat and personal development course (read up on Retreat To The Future here and here). The retreat ran for the first time in London this March with 40 participants who were all there to achieve their personal goals, develop personal relationships and commit to living life as fully as possible.

The two day experience combines all we know about creating transformative learning environments. The jamboree growth harnesses songs, movement, music, drawing, games and creativity as a way to help participants become the best versions of themselves.

Retreat To The Future is part of Sunday Assembly’s wider strategy to continue to support and grow Sunday Assembly chapters by helping them build their local communities and strengthen their organising teams. We hope you’re as excited as us to help people all over the world bring our motto – Live Better, Help Often and Wonder More – into their lives.

Sunday Assembly runs on the power of its amazing global community of volunteers, and you will work with a team of volunteers in each of the locations, in the run-up and during the event itself. This is one of the real perks of the job because our volunteers are the best!

You:

  • Relish the challenge of creating beautiful things on a shoestring
  • Love a spreadsheet and a checklist
  • Know what it takes to make an event a roaring success, from marketing to music, budgets to bunting.
  • Love to collaborate with people from all walks of life, in person and remotely
  • Plan plan plan, and take the unexpected in your stride
  • Are on board with Sunday Assembly’s motto of Live Better, Help Often and Wonder More and our vision: To Help Everyone Live Life As Fully As Possible.

The project:

    • Runs June 2017 to end Dec 2017 (with a view to continuing in 2018).
    • A series of 6 two-day events with 3 held in the UK and 3 held in the US in 2017.
    • Each event to be between 50 and 100 pax

 

  • Phase 1: Retreat planning and support

 

    • Oversee the management of the project with a timeline of clear tasks, deadlines and responsibilities
    • Working with local Sunday Assembly teams to agree plans for timing, management, partnership and promotion
    • Working with local Sunday Assembly teams to understand the best way the event can develop their local community.
    • Control the budget, ensuring value for money and providing regular updates should requirements to the project change
    • Conduct targeted press campaign and lead the marketing campaign to reach ticket sales targets
    • Manage ticket sales and send regular reports to the team from Eventbrite
    • Work with the Sunday Assembly team to understand the content of the retreat and develop the show running order and any assets required (music, powerpoint, handouts etc)

 

  • Phase 2: Managing the event

 

    • Ensuring the safety of all attendees and participants in the conference
    • Manage on-site event delivery and briefing of team
    • Liaising with press onsite and fielding calls and requests
    • Working with the volunteer team to coordinate volunteers to ensure smooth running of activities during the conference

 

  • Phase 3: After the event

 

    • Working with the project team to deliver post-retreat follow-up work
    • Seeking and managing feedback from participants and volunteers
    • Iteratively improving the retreat after each event.

 

  • Throughout the project
    • Ensuring clear communication with project stakeholders (volunteers, staff and suppliers)

 

This is a contract position at £125/day (exc VAT).

The initial project would be for approximately 60 days spread between June and December 2017. There is some flexibility and the specific schedule will be agreed with the candidate. The role will be a mix of remote working, working at our central London office, and being on-site for the events in the UK and US.

Please send CV and covering letter to info@sundayassembly.com. Deadline for applications is June 1st. Interviews on June 5th and 6th.

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